I love Spring! It is my favourite season. I love the crisp sunshiny days, the budding blossoms on my plum tree, the huge amount of native birds visiting our backyard and lazy afternoons filled with warmth (bye bye Winter!) along with days that stay lighter a little longer.
It's also a good time for a little spring-cleaning not only in your home but in your business too!
Here are 7 spring-cleaning tips for your business!
Back up photos on your phone
I don't know about you, but my phone always informs me when I am running out of storage space (problems of an Android user) So now is a good time to check whether your photos or data has been backing up to the cloud. If you're not connected to a cloud storage account, back everything up on your computer, USB or an external hard drive. Then delete any large, unneeded photos and free-up space in your phone's storage.
I don't know about you but I receive hundreds of spam emails each week, as well as multiple marketing newsletters from companies. Make time to sort out the spam, delete emails you don't want, then unsubscribe from those marketing newsletters you no longer want to receive. Don't forget to file away actual emails you want to keep!
When's the last time you backed up your business files? Do you have a copy of your files in case your computer dies? If you haven't already, sign-up for one of the free cloud storage accounts and copy your business files to the cloud. This not only makes it a safe option in case your computer dies or has a virus...but it makes your files easily accessible if you are away from your office!
Store business cards
Have you got a stack of business cards sitting on your desk? I bet you've done nothing with them! Now is a good time as any to enter details of your contacts into a CRM, database, phone or Outlook's Contacts. You can then file away the business cards, and have those helpful contacts at hand ready for you to connect!
Have you got a bunch of business receipts from buying supplies to client lunches? Receipts can fade over time making them hard to read. So it's a good idea to scan your receipts. Save them as a PDF or JPEG file, so you have a digital copy for tax time!
If you are a product based business and still receive high res printed photos, make sure you get them scanned, and loaded onto your online store, or website then file them away in a safe spot!
Website updates & backups
When was the last time you backed up your website? What would happen to your site if it crashed or a virus attacked it? Do you have a website maintenance schedule set in place? These are important questions you should be asking your web developer.
By keeping a web maintenance schedule you can keep track of when you last backed up your site, the frequency of how often you need to review content, details of the content and who owns it (sometimes there are different divisions that own different content), list of published files and how often it should be updated, keep a record of when any major additions and amendments have been made to the site. Outdated content and files can easily be missed if you don't have some sort of checklist or maintenance schedule in place!
If you would like JAM to assist you, contact Julie on 0452 393094 or by email for a free consultation.